Manually getting rid of additional blank lines from a Microsoft Word document bores. Luckily, a feature constructed into Word can get rid of all empty lines at the same time. Heres how to do it.
Manually getting rid of additional blank lines from a Microsoft Word file is laborious. Thankfully, a function developed into Word can remove all empty lines at once. Were going to change instances of two-paragraph tags in a row with a single paragraph tag. In the “Replace With” box, type this:.
The “Find and Replace” window will open. Click the “Find What” box and type this:
^ p ^ p.
Each “^ p” is a special code that represents the paragraph tag. Were going to replace instances of two-paragraph tags in a row with a single paragraph tag. In the “Replace With” box, type this:.
Then click “Replace All” at the bottom of the window.
How Blank Lines Work in Microsoft Word
Microsoft Word adds a hidden tag (called a “paragraph tag”) to the end of each line whenever you hit Enter. You can see these tags in your file by clicking the paragraph icon (which looks like a backward “P” with 2 lines) in the “Home” tab of Word.
After you click, all the blank lines will be eliminated from your file. When you see the verification pop-up, click “OK.”.
Using “Find and Replace” in Word, you can replace those double paragraph tags with a single tag. That gets rid of the additional empty lines from your document.
How to Delete Extra Blank Lines in a Word Document
To start eliminating empty lines, open your document with Microsoft Word. Click “Home” in the menu and then select “Replace” on the right of the screen.
If you still see any blank lines, thats due to the fact that there were more than 2 successive blank lines in place. In this case, click “Replace All” in the “Replace and discover” window again till all the additional lines are gotten rid of (or you can experiment with the number of “^ p” codes that you find and replace till your needs are fulfilled).
When youre all done, close the “Replace and discover” window. If you ever get irritated with horizontal lines automatically appearing in Word when you type certain characters, you can change those, too.
RELATED: How to Remove Automatic Horizontal Lines in Word.